Casual Administrator

Expression of Interest - Box Hill Institute

Casual Administration Opportunities

Casual Pool | Up to 38 hours per week

Box Hill Institute is seeking applications from experienced Casual Administrators to join our Casual Administration Pool. These roles support the Institute during peak periods and provide short-term backfill across faculties and departments.

Employment is offered on an as-needed basis, with opportunities of up to 38 hours per week, depending on operational requirements.

About the Role

As a Casual Administrator, you will provide high-quality administrative in a fast-paced environment. Assignments may vary in length and scope, with the potential for extensions depending on business needs and performance.

Roles are primarily based at our Elgar Road Campus, Box Hill, with some opportunities also available at our Lilydale or City campuses.

Casual Pool Recruitment Process

Suitable applicants will be assessed through the following stages:

• Application shortlisting
• Group Assessment Centre
• Panel interview
• Reference checks
• Offer and onboarding

Successful candidates will be placed into a Casual Administration Pool.

How the Casual Pool Works

• Box Hill Institute establishes a pool of pre-approved, job-ready casual administrators
• When a short-term vacancy becomes available, candidates from the pool will be contacted to check availability
• Once an assignment concludes, you will return to the casual pool for future opportunities, or your engagement may be extended depending on business needs

About You

To be successful, you will have:

• Recent and relevant experience in administration

• Experience in the education and/or human resources environment (desirable)

• High-level interpersonal, verbal and written communication skills, with demonstrated experience producing accurate, professional correspondence and reports for a range of stakeholders

• Strong proficiency across Microsoft Office applications, including the ability to efficiently prepare letters, reports and maintain databases

• Strong organisational skills with the ability to manage competing priorities

• Flexibility to support peak periods and adapt to changing work requirements

• A collaborative approach and the ability to work effectively as part of a team

• Values aligned to Box Hill Institute - curious, trustworthy and compassionate

Mandatory Requirements

You will also be required to provide:

• A current National Police Records Check (or willingness to obtain)
• A valid Employee Working With Children Check (WWCC)
• Evidence of full Australian working rights

This is an excellent opportunity to gain exposure across a large education provider, build your experience, and access ongoing casual opportunities.

About us:

For over 100 years, we've been changing lives for the better, continuing to make this world a better place for all. By providing people with opportunities to expand their knowledge, experience and understanding of the world, we empower them to change their lives.

Our students can pursue everything from short courses through the Centre for Adult Education (CAE), Victorian Certificate of Education (VCE), VCE Vocational Major (VCEVM), Victorian Pathways Certificate (VPC), pre-apprenticeships, apprenticeships certificates, diplomas, and higher education degrees. We support our students’ ambitions to study through our well-equipped classrooms at our campuses in Box Hill, Lilydale and the Melbourne CBD, as well as remotely with blended and online courses.

We are committed to a highly motivated and aligned workforce, so we’ll be by your side to enable you, help you grow, and offer you benefits which enhance your work life balance.

Staff benefits:

We offer more than just a job; we offer benefits to enhance your work life, help you grow, and celebrate your achievements. This includes but is not limited to:

• Flexible work arrangements
• On-site parking (at Elgar campus, FREE at Lilydale)
• Career progression opportunities and reward & recognition programs
• Access to health & wellbeing benefits and resources, including FREE flu-vaccinations, FREE skin checks, FREE health checks and corporate health insurance discounts
• Novated leasing and salary packaging
• Support student learning at our Barbershop with $5 haircuts, shaves and grooming as well as discounted treatments at our Day Spa and Beauty Salons located at our Elgar campus
• Discounts on CAE/Box Hill Institute short courses for staff and their immediate family as well as discounted access to our floristry, beauticians, restaurant, Vet & dog grooming

APPLY NOW

All applications must be submitted online and include a cover letter and current resume.

For specific enquiries relating to this position, please contact our friendly HR team via jobs@boxhill.edu.au

We are a 2025 Circle Back Initiative Employer – we commit to respond to every applicant.

Box Hill Institute is a welcoming, safe and respectful work environment. We are work-life friendly and an equal opportunity employer. We encourage people from all backgrounds, abilities and identities to apply for our vacancies.

Box Hill Institute is a Child Safe Organisation and has a zero tolerance towards the harm or abuse of children and young people. We believe that child safety is everyone’s responsibility. All employees, volunteers, contractors and service providers are required to promote a culture of child safety, comply with the Child Safe Standards and other relevant legislation and reporting obligations of suspected child abuse as per the Institute’s Child Safety Policy and Procedures. All employees are required to hold and maintain a current, valid Working with Children Check for the duration of their employment at their own expense.

Candidates for employment at Box Hill Institute will be subject to pre-employment probity checks, and must satisfy Box Hill Institute’s pre-conditions for employment.

Box Hill Institute reserves the right to withdraw an advertised position at any stage.